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Location: Tonbridge
Date: 18 Mar 2020

BBS Recruitment is currently recruiting for an experienced administrator in a temp position for our client.

The successful candidate will be a proactive and hardworking individual with prior experience within an administrative role.

Job role:

  • Logging all issues/defects in relation to Facilities Management function
  • Generating work orders and prioritising requests
  • Issue the facilities caretaker with PPMs
  • Scheduling service visits and maintaining schedule for contractor visits
  • Obtaining appropriate contractor documents such as risk assessments, method statements and licences
  • Maintaining compliance registers
  • Ordering fuel
  • Logging fuel key requests
  • Creating access passes
  • Raising purchase orders for all FM items
  • Receipting purchase orders following the receipt of goods/services
  • Maintain excellent contractor records
  • Invoice dispute resolution
  • Provide the FM function with all administrative requirements
  • Provide assistance and cover for other duties within the support team


  • Experience of working within a busy office environment
  • Ability to interact effectively with management, suppliers and contractors
  • Computer literate with experience in Google packages
  • Willingness to take ownership of own work and ability to work autonomously and proactively
  • Self-motivated and solution driven to contribute to the success of the service
  • Excellent written, verbal and numerical skills
  • Attention to detail and ability to work under pressure and to short deadlines
  • Excellent organisational skills and the ability to be flexible in approach to team work
  • Team player to assist in other areas of support where needed

We do receive a significant number of applications for these roles and are unable to reply to each one, if you do not hear from us within two weeks please note your application has not been successful on this occasion.