Vacancies

BBS Recruitment is currently recruiting for an experienced Admin and Clerical in a temporary to permanent position for our client in Bradford. The successful candidate should be a proactive and hardworking individual with prior experience within a role.

To ensure that the Council complies with the statutory Information Governance responsibilities by; -

Acting as the first point of contact for Members of the Public and Council officers

(Including Senior Management and Elected Members), in all Information

Governance related matters.

Providing professional advice and guidance and practical interpretation of, often 

varied and complex policies, procedures and legislation i.e., Data Protection 2018,

the General Data Protection Regulations, Freedom of Information Act and

Environmental Information Regulations.

Co-ordinating and responding to complex and often voluminous information requests,

within legislatively prescribed timescales and investigating, risk assessing and

assisting in providing best practice recommendations to Senior Management on all

reported Data Security Incidents.

Main Responsibilities an Admin and Clerical

To ensure that all requests for access to Council held information (including

information related to individuals) and any other Data Subject Requests (invoking 

their rights under GDPR) are recorded, assigned to the relevant

Department/Service and appropriately responded to within the statutory timescale,

leading on any response where the request covers more than one Service area.

To ensure that all requests from Departments / Services, to apply an exemption

and/or extension, are dealt with in accordance with agreed policies and procedures referring only the most complex cases to the Information Governance Manager.

Responsible for ensuring that all internal databases are maintained and updated to

enable ongoing update and review.

To escalate any outstanding matters to Information Asset Owners

(Senior Management) giving professional advice, as appropriate, on behalf of the

Corporate Information Governance Team.

To record and risk assess data security incidents considering all the different factors

involved in the incident referring only high risk personal data breaches or other

high risk incidents for the immediate attention of the Data Protection Officer or

Information Governance Manager.

To provide advice and guidance to Incident Owners (Managers) assisting them in

incident investigations and producing investigation reports and making appropriate

improvement recommendations to Departments and Services.

To assist the Data Protection Officer in working with Information Asset Owners

to develop comprehensive records management, including but not limited to,

maintaining registers of information assets and transfers, including reviewing

completed registers to identify high risk areas and to work with Departments and

Services to mitigate these risks.

To liase with the Information Commissioners Officer (ICO) as appropriate and

to record and monitor all recommendations made by the ICO and assist in ensuring

that they are actioned accordingly. 

To continuously develop own skills and enhance knowledge of information

governance topics, including changes to legislation and ICO best practice guidance.

Assist and advise staff on the completion of data protection impact assessments and

data sharing agreements with third parties, for approval by the DataProtection

Officer.

Deal with all Information Governance enquiries from external parties including

members of the public, Police, Solicitors and Insurance companies.

Assist in organising training events including the delivery of IG training packages to

all levels of staff and/or provide admin support for training events

Support the induction of new members of staff on systems and procedures within

the IG teams.

To assist in communicating relevant information, guidance and best practice

pertaining to Information Governance to Service Champions and other staff

across the Council.

To assist in reviewing and maintaining the Council’s Information Governance policies,

procedures and guidance.

Other Requirements

2 Years References