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Admin and Clerical.
Salary:£14.00 - £17.00
Reference:ADMIN & CLERICAL
Date: 17 Aug 2022
BBS Recruitment is currently recruiting for an experienced Admin and Clerical in a temporary to permanent position for our client in Bradford. The successful candidate should be a proactive and hardworking individual with prior experience within a role.
To ensure that the Council complies with the statutory Information Governance responsibilities by; -
Acting as the first point of contact for Members of the Public and Council officers
(Including Senior Management and Elected Members), in all Information
Governance related matters.
Providing professional advice and guidance and practical interpretation of, often
varied and complex policies, procedures and legislation i.e., Data Protection 2018,
the General Data Protection Regulations, Freedom of Information Act and
Environmental Information Regulations.
Co-ordinating and responding to complex and often voluminous information requests,
within legislatively prescribed timescales and investigating, risk assessing and
assisting in providing best practice recommendations to Senior Management on all
reported Data Security Incidents.
Main Responsibilities an Admin and Clerical
To ensure that all requests for access to Council held information (including
information related to individuals) and any other Data Subject Requests (invoking
their rights under GDPR) are recorded, assigned to the relevant
Department/Service and appropriately responded to within the statutory timescale,
leading on any response where the request covers more than one Service area.
To ensure that all requests from Departments / Services, to apply an exemption
and/or extension, are dealt with in accordance with agreed policies and procedures referring only the most complex cases to the Information Governance Manager.
Responsible for ensuring that all internal databases are maintained and updated to
enable ongoing update and review.
To escalate any outstanding matters to Information Asset Owners
(Senior Management) giving professional advice, as appropriate, on behalf of the
Corporate Information Governance Team.
To record and risk assess data security incidents considering all the different factors
involved in the incident referring only high risk personal data breaches or other
high risk incidents for the immediate attention of the Data Protection Officer or
Information Governance Manager.
To provide advice and guidance to Incident Owners (Managers) assisting them in
incident investigations and producing investigation reports and making appropriate
improvement recommendations to Departments and Services.
To assist the Data Protection Officer in working with Information Asset Owners
to develop comprehensive records management, including but not limited to,
maintaining registers of information assets and transfers, including reviewing
completed registers to identify high risk areas and to work with Departments and
Services to mitigate these risks.
To liase with the Information Commissioners Officer (ICO) as appropriate and
to record and monitor all recommendations made by the ICO and assist in ensuring
that they are actioned accordingly.
To continuously develop own skills and enhance knowledge of information
governance topics, including changes to legislation and ICO best practice guidance.
Assist and advise staff on the completion of data protection impact assessments and
data sharing agreements with third parties, for approval by the DataProtection
Deal with all Information Governance enquiries from external parties including
members of the public, Police, Solicitors and Insurance companies.
Assist in organising training events including the delivery of IG training packages to
all levels of staff and/or provide admin support for training events
Support the induction of new members of staff on systems and procedures within
the IG teams.
To assist in communicating relevant information, guidance and best practice
pertaining to Information Governance to Service Champions and other staff
across the Council.
To assist in reviewing and maintaining the Council’s Information Governance policies,
procedures and guidance.
2 Years References