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Administrative Assistant Grade 5
Location: Dorset
Salary:£9.50 - £11.30
Reference:BBS/ADMINISTRATIVE A
Date: 19 Apr 2022

BBS Recruitment is currently recruiting for an experienced Administrative Assistant Grade 5 in a temporary to permanent position for our client in Dorset.  The successful candidate should be a proactive and hardworking individual with prior experience within a role.

Main job purposes an Administrative Assistant Grade 5

 To provide clerical, administrative and secretarial support to officers within a designated

function, either in support of a designated officer(s) or to the team as a whole. Undertake general clerical, administrative and secretarial duties, working on own initiative as required.

Main responsibilities and duties an Administrative Assistant Grade 5

Undertake clerical and secretarial duties which may include word processing, arranging meetings, minute-taking, diary management, handling telephone calls and/or attending to visitors.

Support the maintenance of data systems as appropriate by way of data input and/or extracting data to provide requested management and/or financial information.

Maintain filing system, both manual and electronic, which may include information relating to the team.

Undertake any clerical and administrative support duties specific to the post which may include

updating spreadsheets, distributing questionnaires and ensuring pages on the website are up to date.

Liaison with other staff and external customers, as a point of contact for the team. Providing

advice as appropriate and/or referring enquiries to the relevant officer. Assisting with financial administrative procedures as required, such as processing travel claims.

Where the post is based within the Children’s Services Directorate, responsibility for promoting and safeguarding the welfare of children and young people.

Responsible for ensuring data quality and as such the integrity of management information through the proper use and safekeeping of data and record systems both manual and computerised.

Any other lesser or comparable duties as required.

The post may involve the day to day supervision of one or more junior members of staff as appropriate.

Responsible for ensuring data quality and as such the integrity of management information

through the proper use and safekeeping of data and record systems both manual and computerised.

The post holder may have some responsibility for small items of equipment or cash. Working Environment

Work is subject to interruptions to deal with queries from operational managers and staff and

may involve taking telephone calls from service users and/or members of the public.

There may occasionally be work content of a sensitive/distressing nature particularly in teams involving direct contact with service users.

Work involves keyboard/computer work but with regular opportunities for breaks away from the computer to undertake other work.

Skills

Administrative

Documentation Production/Maintaining

Effective Communicator

PC Literate

Able to work under pressure

Minute taking

Other requirements

2 Years written referencing

Last 2 Employer Names