Vacancies

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Administrative Assistant
Location: Dorchester, Dorset
Salary:£9.32-£11.00 per hour
Reference:BBS/DORSET
Date: 14 Jun 2021

BBS Recruitment is currently recruiting for an Administrative Assistant in a temp position for our client based in Dorchestor. The successful candidate should be a proactive and hardworking individual with prior experience within a role.

Main job purpose

For Dorset Council, digital is not just about technology or online forms, it’s a way of thinking and working which involves designing services around the needs of people, making the most of modern technology to provide the solutions and experiences we should expect today.

The digital team has been created to help the organisation deliver its commitments in the Local Digital Declaration. The team provide the following services:

• Website management.

• Content design.

• Service design – designing multi-channel (digital, face to face, phone) user friendly customer experiences.

• Developing digital skills – supporting the workforce through our champions network and other learning opportunities.

• Helping teams adopt new software.

• Reusing existing software to solve problems and provide new functionality.

• Help teams to develop their digital awareness, maturity, and understand opportunities to become modern and customer focused on service delivery.

• Training and coaching in the various aspects of digital.

Other duties:

• Undertake clerical and secretarial duties which may include word processing, arranging meetings, minute-taking, diary management, handling telephone calls and/or attending to visitors.

• Support the maintenance of data systems as appropriate by way of data input and/or extracting data to provide requested management and/or financial information.

• Maintain filing system, both manual and electronic, which may include information relating to the team.

• Undertake any clerical and administrative support duties specific to the post which may include updating spreadsheets, distributing questionnaires and ensuring pages on the website are up to date.

• Liaison with other staff and external customers, as a point of contact for the team. Providing advice as appropriate and/or referring enquiries to the relevant officer.

• Assisting with financial administrative procedures as required, such as processing travel claims.

• Responsible for ensuring data quality and as such the integrity of management information through the proper use and safekeeping of data and record systems both manual and computerised.

Skills:

• Administrative

• Documentation Production/Maintaining

• Effective Communicator

• PC Literate

Requirements

• 2 Years References

Monday to Friday 9:00 – 16:30.

We do receive a significant number of applications for these roles and are unable to reply to each one, if you do not hear from us within two weeks, please note your application has not been successful on this occasion.